About Unitrans

Unitrans Africa provides integrated logistics and supply chain solutions throughout Sub-Saharan Africa. The company emphasizes safety and technology in its range of services for various industries. Through our constant pursuit to offer tailored and innovative solutions combined with our commitment to long-term collaboration, we’ve established a strong market presence across multiple sectors and industries in the region spanning countries like South Africa, Namibia, Botswana, Lesotho, Eswatini, Mozambique, Zambia, Malawi, Tanzania, and Madagascar.

Job Hints

• Location: Johannesburg, Gauteng
• Reference Number: UNI251208-5
• Contract: Mining Services
• Minimum Education Level: Grade 12 | National Certificate
• Contract: Rehau
• Job Type: Permanent

Job Overview

Join our dynamic team as a SHERQ (Safety, Health, Environment, and Quality) Administrator, where you will play a crucial role in supporting our SHEQ department. In this role, you will handle specialised administrative tasks, including calendar management and maintaining meticulous electronic and hard copy records. You will be responsible for compiling and analysing monthly SHEQ statistics, ensuring document control and tracking are seamless, and coordinating all SHEQ-related meetings and quality audits. Your attention to detail will be vital as you manage adhoc reports and deliver regular contract and regional reports on a daily, weekly, and monthly basis.

Responsibilities

1. Documentation and Compliance

• Maintain and update SHERQ documentation, registers, and records in line with standards and regulatory requirements.
• Ensure accurate filing and version control of policies, procedures, incident reports, and audit findings.
• Track and follow up on actions arising from audits, inspections, and incident investigations.

1. Incident and Audit Support

• Log incidents, near misses, and safety observations into relevant systems.
• Assist in preparing and coordinating internal and external audits.
• Provide documentation and data support for incident investigations.

1. Reporting and Analysis

• Compile SHERQ reports, statistics, and dashboards for internal and external stakeholders.
• Maintain data for monthly, quarterly, and annual SHERQ performance reports.
• Monitor and analyse trends in incidents, non-conformances, and audits to support continuous improvement.

1. Training and Communication

• Distribute SHERQ communications, alerts, and awareness materials.
• Support onboarding of new employees with SHERQ induction documentation and processes.
• Monitor compliance issues such as medicals, induction and training

1. System and Process Support

• Capture and maintain records in SHEQX.
• Support implementation of SHERQ procedures and system updates.
• Ensure administrative processes remain efficient, timely, and audit-ready.

1. General Administrative Support

• Manage SHERQ-related supplies such as PPE information and support with such requests, signage, and training materials.
• Coordinate SHERQ meetings, prepare agendas, and take minutes.
• Provide general support to the SHERQ team and assist with ad-hoc tasks.

Requirements

1. Minimum of 2 years proven experience in administrative roles, within a SHEQ environment.
2. Strong organisational skills with the ability to manage multiple tasks efficiently.
3. Proficiency in Microsoft Office Suite and experience with electronic record-keeping systems.
4. Excellent communication skills with the ability to interact effectively at all organizational levels.
5. Attention to detail and a proactive approach to problem-solving.
6. Minimum qualification of Matric / Grade 12 / National Senior Certificate
7. Diploma or degree in Business Administration or related field preferred.